Minutes of Board Meetings – The Village of Belle Terre

MINUTES OF: March 18, 2025 MEETING

PRESENT:

Mayor: Bob Sandak, Deputy Mayor: Jacquelyn Gernaey

Trustees: James J. von Oiste, Michael Solo, Leza Di Bella

Others present: Clerk Treasurer Joanne Raso; Deputy Clerk Treasurer Barbara Sakovich

& Village Attorney Eileen Powers.

MEETING CONVENED AT 8:10 pm

MINUTES: February minutes were accepted as read
TREASURER’S REPORT: February Treasurer’s report was accepted as read

III. CORRESPONDENCE:

Priyanka Singh for a communion celebration on Saturday, May 10^th
Laurie Harnisch for a baby shower on Saturday, May 3^rd

MAYOR’S REPORT:

Mayor Sandak explained about the public hearings scheduled for April – the parking fine increases, the budget transfers and the reserve fund.
Mayor Sandak explained that the board has been working on the budget and referencing the guidance of NYCOM with regard to the state budget and the federal government, and there are still some unknown budget numbers with regard to the aid we receive. We will continue to work with NYCOM to get the best approximation of our state aid.

COMMISSIONER’S REPORTS:
BEACH: Trustee von Oiste reported that the initial email was sent to the current cabana holders for interest in the 2025 season.
BUILDINGS: Trustee Di Bella reported that the heating system in the community center is not working. Three quotes were received and reviewed and a vendor has been chosen and a contract will be signed as soon as possible.
PARKS: Trustee Solo reported that three additional pieces of exercise equipment have been ordered and we are waiting on a delivery date. They will be installed in the far-right corner of the park by the current equipment. Also a Gaga Ball Pit was discussed and considered, however, it was decided not to move forward at the current time.
ROADS: Trustee Solo reported that a current inventory is currently taking place for all Village roads with regard to potholes, road repair and repairs on drainage grates. There is no final list on road repaving at this time. The Mayor and Trustee Solo are currently working with FEMA on the August 2024 flooding incident in the Village and hope to receive 75% in reimbursement funds.
YOUTH PROGRAM: The registration for the Summer Youth Camp has started and the program runs from June 30^th through August 8^th.
COMMUNITY ASSOCIATION: The BTCA Petting Zoo and Egg Hunt is scheduled for Sunday, April 6^th from 11 – 1:00 p.m. at the Park.
HARBOR MANAGEMENT: Trustee von Oiste reported that meetings of the Harbor Commission for 2025 will resume on April 9^th.
CONSTABULARY: Mayor Sandak reported that there were 22 calls for service for February.

VII: MOTIONS:

Motion to approve Abstract of Audited Vouchers for payment in the amount of $58,829.39. Made by Trustee Gernaey and Seconded by Trustee Di Bella and passed unanimously.
Motion to give the mayor and trustees authority to sign a contract with the Port Jefferson Fire District upon approval of the Village Attorney. Made by Trustee Di Bella and Seconded by Trustee Solo and passed unanimously.
Motion to pass a resolution setting a public hearing to consider a local law amending Chapter 161-21 to raise parking fines. Made by Trustee Gernaey and Seconded by Trustee Solo and passed unanimously.
Motion to transfer funds from the Snow Reserve Account to the General Fund Snow Removal budget in order to cover current year’s snow removal expenses. Made by Trustee Gernaey and Seconded by Trustee von Oiste and passed unanimously.
Motion to pass a resolution amending the 2024/2025 budget by authorizing budget transfers. Made by Trustee Gernaey and seconded by Trustee Solo and passed unanimously.
Motion to pass a resolution amending the Village’s fund balance policy issued in accordance with GASB 54. Made by Trustee Gernaey and Seconded by Trustee von Oiste and passed unanimously.

MEETING OPENED TO THE PUBLIC at 8:27 p.m.

A resident asked about the drainage and paving at the bottom of Belle Circle. Trustee Solo responded that the paving will take place, however, the drainage will not be done at this time as it was questioned by the homeowner.

Meeting was adjourned at 8:28 p.m.

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